September 28, 2023
This article provides a step-by-step guide to finding range in Excel, with screenshots and a video tutorial. It also includes an infographic, quick tips, and a comparison of methods to help readers choose the most suitable one for their needs.


Excel is a powerful tool that allows you to organize your data and perform complex calculations. One of the most important functions of Excel is to find the range of a set of data. A range is the difference between the lowest and highest values in a dataset. This information is crucial in many scenarios, from calculating averages to identifying outliers. In this article, we will provide a comprehensive guide on how to find range in Excel.

Step-by-Step Guide

  • Select the range of data that you want to analyze
  • Click on the “Formulas” tab in the ribbon
  • Select “More Functions” > “Statistical” > “MAX”
  • Select the range of data you want to analyze
  • Press enter
  • Select “More Functions” > “Statistical” > “MIN”
  • Select the same range of data
  • Press enter
  • Select the cell where you want to display the range
  • Type the formula “=[highest cell]-[lowest cell]”
  • Press enter
  • The range will be displayed in the selected cell

It’s important to note that the formula can also be typed as “=(MAX(range)-MIN(range))”. Either formula will work, and you can choose the one that works best for you.

Video Tutorial

For a visual demonstration of the process, check out our video tutorial below:


Take a look at our infographic below, which provides a visual representation of the process:

Excel Range Infographic

Quick Tips

  • Use the keyboard shortcut “Alt + =” to quickly auto-sum a selected range of cells
  • Use conditional formatting to highlight cells that meet certain criteria, such as values within a particular range
  • Use the formula “=AVERAGE(range)” to quickly calculate the average of a selected range of cells

Comparison Article

There are different methods of finding range in Excel, depending on your preference and the complexity of your dataset. Here are some pros and cons of each method:

Method 1: Using the MAX and MIN formulas

Pros: Simple to use, works with any dataset

Cons: Requires manual entry of formulas, only works for a single range at a time

Method 2: Using the AutoSum function

Pros: Quick and easy, displays range and sum in one step

Cons: Only works for a single row or column at a time, ignores outliers and other statistical considerations

Method 3: Using PivotTables

Pros: Allows for more complex analysis, can handle multiple ranges and datasets

Cons: Requires cleaning and organization of data beforehand, can be overwhelming for beginners

Method 4: Using VBA scripting

Pros: Completely customizable, allows for automation of repetitive tasks

Cons: Requires coding knowledge, can be time-consuming


Finding the range of a set of data is a useful skill for anyone who works with spreadsheets. With the methods outlined in this article, you can quickly and accurately calculate the range of any dataset. Whether you prefer a manual approach or a more advanced one, Excel offers a wide range of tools and formulas to help you get the job done.

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