June 19, 2024
This article provides a comprehensive guide on how to convert a PDF to Excel, including step-by-step instructions, the benefits of video tutorials and infographics, the pros and cons of various PDF to Excel tools, best practices, and tips for troubleshooting common issues.

How to Convert a PDF to Excel: A Step-by-Step Guide

Converting a PDF to Excel can be a necessary and sometimes daunting task, especially if you have limited knowledge of Excel functions. However, it doesn’t have to be a difficult process. With the right tools and techniques, you can convert a PDF to Excel easily.

Step-by-Step Guide

Before you start, make sure you have a PDF file and Excel software installed on your computer. Here is a step-by-step guide on how to convert a PDF to Excel:

  1. Open the PDF file using Adobe Acrobat Reader DC.
  2. Click on “Export PDF” on the right-hand side panel.
  3. Select “Microsoft Excel” as the export format and then “Export”.
  4. Excel will automatically open with the converted PDF file.
  5. You may need to adjust table borders and columns for a better view of the data.
  6. Save the converted Excel file.

If you encounter problems during the conversion, make sure you have the latest version of Adobe Acrobat Reader DC and ensure that the PDF file is not password protected. Alternatively, you can use other PDF to Excel conversion tools such as Smallpdf, Nitro PDF, and Able2Extract to name a few.

Video Tutorial

Some people find it more beneficial to learn through a visual aid such as a video tutorial. Here is a simple guide on how to convert a PDF to Excel using a video tutorial:

  1. Search for a reputable video tutorial on how to convert a PDF to Excel on platforms such as YouTube or Udemy.
  2. Ensure that the video tutorial is up-to-date and narrated by a qualified instructor.
  3. Follow along with the steps provided in the video tutorial.
  4. Pause the video tutorial at different intervals to allow for personalization of the conversion process.

Always remember to take the necessary precautions, including verifying the source of the tutorial, checking the comments and rating section, and ensuring that the instructions are easy to follow.

Pros and Cons

The choice of a PDF to Excel conversion tool often depends on specific needs. Here are the pros and cons of various PDF to Excel conversion tools:

  1. Adobe Acrobat Reader DC: Pros – it is the most commonly used conversion tool, free, and easy to use. Cons – some advanced features require a subscription, and it may not convert scanned documents accurately.
  2. Smallpdf: Pros – easy to use, offers a limited range of editing tools, and supports multiple file formats. Cons – limited functionality for large documents, and it has a maximum of two conversions per hour for free users.
  3. Nitro PDF: Pros – it offers a trial version, has an extensive range of editing tools, and supports different file formats. Cons – the full version is expensive, and it requires a powerful computer processor for high-speed conversions.

Other tools worth mentioning include Able2Extract, Zamzar, and iLovePDF, among others. When choosing a tool, always consider the features you require, such as speed, accuracy, and cost.


An infographic is a visual representation of data or information that simplifies complex ideas. Infographics can be useful in converting a PDF to Excel because they offer clear and concise instructions on how to carry out the process. Here is a simple guide on how to create an infographic:

  1. Select an appropriate infographic tool such as Canva, Piktochart, or Venngage to name a few.
  2. Choose a suitable template and customize it to fit your preference.
  3. Insert text, tables, and images to portray the conversion process.
  4. Proofread, edit, and save the file.

You can utilize the infographic by sharing it on social media, email newsletters, websites, or in presentations. Infographics provide a simplified visual representation of complex information that is easily shareable.

Best Practices

Here are some best practices to consider when converting a PDF to Excel:

  1. File organization: Ensure that the PDF is correctly labeled and in the right folder to make it easy to locate. Keep the Excel file in the same folder or a sub-folder to allow for easy access.
  2. Select the right conversion software: Choose a software that is reliable, easy to use, and offers advanced editing features if necessary.
  3. Assess the quality of resulting spreadsheet: Review the Excel file to check for accuracy and consistency of the data. Fix inconsistencies, adjust column width, and adjust font size for a better presentation.


Converting a PDF to Excel can be a valuable skill in today’s fast-paced world. With this guide, you should be able to convert a PDF to Excel easily and accurately. Remember to choose the best tool for your needs, utilize a video tutorial or infographic, adopt best practices, and always take the necessary precautions when selecting a conversion method.

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